Supplies
batteries for flashlights and digital cameras bug spray camera tripod cameras, digital, and non-digital cellophane tape certificate paper clip boards or substitute collapsible banker's boxes colored paper - different colors for tombstone sheets and rough maps of grid squares compass computer paper computer ink cartridges (color and black) digital camera film fire ant killer (?) first aid supplies flash lights garden equipment, clippers and trowels garden gloves labels with strings for people to mark their equipment laptop computer for viewing photos and for notes and info magnify glasses manilla folders, regular and colored marking pens memory card for digital camera mirrors name tags notebooks paper towels paper clips pencils pens photo paper for printing digital images plastic flags portapotty or camper rain gear rubber bands rulers scissors snacks staples, staplers stools or garden chairs string sun screen tables for paper work, sign in sheets, name tags, snacks [talcum powder or flour (only if okay'd by the cemetery owner)] tape measures tote bags TRASH BAGS water for workers wet wipes yellow pads paper work and emails (before, during, and after) administrator's instructions for processing the workday paperwork certificate of thanks (each worker gets one) directions to cemetery (have directions ready to email and/or an address for www.mapquest.com use) index of all previously mentioned tombstones individual grid sheets for draft mapping of the cemetery, labeled with compass or landmarks individual tombstone sheets set up in database and printed out, one for each tombstone (after review of many different examples and making the decision of what to include) large paper master map of grid so that administrator can keep track of what's been done. map in computer format for inputting information newsletter email phone list (local and cell) poster for training purposes press release release form reminder email sign in sheet signs to label the perimeter of the cemetery with map coordinates thank you notes for newspaper and/or local donors if pertinent thank you notes for volunteers timeline for administrators workers instructions Administrator planning Try to have a "practice day" you will definitely find some problems! After practice day go thru your planned work day step by step, minute by minute, thinking about: what will you want to accomplish how you want your workers to do the task what supplies workers will need what questions will people ask, what problems might occur think about how will each step be monitored - you will want to know which parts of the cemetery and which tombstones have been surveyed. Need some sort of check off system determine what will you want the published pages to look like and what you want to include..you want to avoid repeat visits. Do a practice a training session Good/Bad: comments from workers and admins. not enough time to get to know people maybe would have been better to do the individual details on the first go round why didn't the coroner come with his probes? From ann and judy: numbering the flags was unnecessary and actually caused some problems. Workers recorded the flag number, but then didn't look for name. This was a lack of good training on our part...should have emphasized to workers and administrators that we needed the names from the marked graves so that we could match the already prepared tombstone sheets with the appropriate grid sheets.